The secretary keeps an accurate record of School Council and AGM meeting minutes, monthly agendas and other records (school council annual reports, etc.)

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Some typical duties:

• Record and distribute minutes of Council meetings, and AGM and ensure minutes accurately reflect discussion.

• Maintains records of meeting minutes, correspondence and records.

• Possess working knowledge of school council bylaws/operating procedures.

The Volunteer Coordinator actively encourages other parents in the school to become involved in meaningful ways.

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Some typical duties:

• Attend regular Parent Council meetings.

• Distribute volunteer forms to families asking for volunteer interest and contact information at beginning of the year.

• Compile and maintain a database of all parent volunteers and distribute this information to grade representatives and other appropriate personnel (event coordinators, etc.) as requested through the year.

• Compile and maintain a list of volunteer opportunities, roles and responsibilities.

• Publicize volunteer opportunities.

• Promote the value of volunteering with Parent Council

• Plan a recognition activity for volunteers for end-of-year

• Recruit volunteers to coordinate Parent Council events (Halloween HeyDay, Family Dance, Used Book Sale, Fun Lunch/Pizza Lunch/Healthy Hunger, Feed-the-Teacher)

• Assists event coordinators in finding volunteers for council run events as needed.

• Schedule volunteers for Parent Council events.

• Assist in volunteer recognition and keeping this up-to-date.

Class representatives should be a parent of a student in the class they represent. They actively communicate relevant School Council information to their class and vice-versa.

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Time Commitment:

• 1-2 hours/month for meetings

• 1-2 hours/month depending on volunteer needs and time of year (teacher gifts, etc.)

Some typical duties:

• Attend regular Parent Council meetings

• Bring forward information or questions at council meetings from your class and share relevant information following meetings via email in other parents in your class.

• Act as a liaison between Parent Council and their class to help promote community and foster relationship building.

• Help collect parent contact information to generate a class contact list (separate from CBE school-based communication).

• Promote relevant volunteer opportunities.

• Coordinate parent volunteers for your class (in-class volunteering and field trips). All volunteers much has valid police clearance with the CBE.

• Coordinate or delegate and interested parent to coordinate group teacher gifts.